* WGs marked with an * asterisk has had at least one new draft made available during the last 5 days

WG Chairs' Guide

Everything a WG Chair Needs to Know but Was Afraid to Ask

Introduction

The job of an IETF Working Group Chair is challenging (see GeneralRequirements) and needs a lot of procedural knowledge, technical expertise and management skill. This guide has been created as a collaboration among Chairs; it is meant to be informal and certainly doesn't count as official rules.

It is permanently a work in progress; please feel free to contribute from your experience by editing this (or any other) page using the "Edit this page" link at the bottom; if you need to, you can obtain a new login. WikiFormatting will give you a detailed description of available Wiki formatting commands, and TracGuide is a good place to start.

See also the Working Group Chairs page maintained by the secretariat.

The Rules

The IETF is governed by a bunch of process rules, related procedures and folklore.

IntellectualProperty can be tricky, so it has a page of its own.

See also the list of formally accepted process BCPs.

The formal rules are not complete and unambiguous in all cases, and the IESG exercises some judgement in applying them; appeals sometimes result.

The Tools

There are many tools available to help with the chair's tasks. Some of the important ones are:

See the IETF Tools page for a listing of other useful tools.

Non-Tools

There are some common actions that WG chairs take that do not have tools. Some of them are:

Document State

The status of I-Ds in the IETF document stream can be tracked through the datatracker. The document states are defined in RFC 6174. If the document is going through a Working Group Last Call (WGLC), for example, that state can be set through the "IETF State" field in the datatracker web page for the I-D. The identity of the document shepherd can be added through the "Document Shepherd" field, and the shepherd writeup can be added or changed through the "Shepherd Write-Up" field.

All working group chairs should already have a datatracker login. If you don't, click the "New Account" link on the top left of the datatracker page. If you do, click the "Sign In" link on the top right. It's important to remember to check that you're logged in: currently, the datatracker cookies are too short-lived, and you'll find that you're often logged off when you're not expecting it.

WG draft

Can a Working Group Chair edit a WG draft? DocumentEditor

Herding

WG Chairs have two kinds of herding: herding cats (i.e. BuildingConsensus) and herding documents (i.e. DocumentShepherding).

Cat herding includes running meetings. During meetings, it's helpful to remind your presenters about AV considerations. You'll also need to be attentive to Remote participation.

Soliciting Implementation Feedback

An important consideration when progressing documents is whether the protocol is implementable, or has in fact been implemented. One way to track implementations is by including an Implementation Status section, as recommended in RFC 6982. More information is available on the Running Code page.

Useful Email Addresses

Replace draftname by draft-ietf-wg-topic (without -xx version)

draftname@tools.ietf.org Draft authors (for now, could change)
draftname.authors@tools.ietf.org Draft authors
draftname.chairs@tools.ietf.org WG Chairs (if the draft is a WG draft)
draftname.notify@tools.ietf.org The addresses entered into the tracker's email notification field for the draft
draftname.ad@tools.ietf.org The sponsoring AD, if the draft has gone to the IESG
draftname.all@tools.ietf.org All of the above, merged into one alias

All existing aliases, along with its members, are documented at http://tools.ietf.org/draft/aliases

Holding effective WG meetings

  • use of note-takers/secretaries
  • things to do before/during the meeting; starting a checklist here.

Other / Tips and Tricks

Stuff that didn't fit nicely into any other category...

Globally change the email address for all IETF mailing lists

Topics to Add

This wiki is just starting to be populated. Here are some of the topics that have been brought up so far. If there's something important that you don't see anywhere, at least add a point to this list.

  • scheduling meetings
  • finding expert review (and when to go looking for it)
  • finding (and tracking) reviewers
  • Interims
    • getting an interim approved
    • holding a successful interim
  • managing mailing list discussions
  • Handling of Liaison statements